Cutting Down on Business Printing Costs?

Even though businesses today have embraced paperless systems, it’s impossible to completely do away with printing. Businesses still need to print out official letters, marketing materials, newsletters among other printing needs. But having a high printing cost that spirals out of control is not far fetched, it’s something most businesses struggle with. However, there are a few brands that have come up with counter-intuitive measures which have seen their printing cost go down tremendously. Our Winnipeg printing company takes you through some common ways that have helped these businesses cut down this cost, pro-tips that you too can implement in your business.

Double checking the work is a critical step in ensuring that only the right information ends up in the print-out. Otherwise, printing several pages that contain errors will only add extra cost that you’d have otherwise avoided by being thorough. Therefore, as an employer, encourage your employees to use print preview (you will find this in most word processing tools). This way, you’ll reduce such avoidable mistakes that end up increasing printing costs.

Purchasing the right number of printers in a business is also critical in efficiently saving costs related to limited companies. Most companies end up having a queue for those waiting to print their work or in retrospect, buy a higher number of printers only for most of them end up unused. One of the best ways to curb this problem is by using pull-printing technology. With this system, the company is able to eliminate unnecessary prints, reduce the amount of time wasted on the queue and also protect sensitive information from reaching unintended audiences, such as shared printers. In addition, it is important to have a comprehensive monitoring system that helps the business trace the amount of money spent on printing as a production cost.

Whereas printing is a process used by almost any business today, the cost of printing can be easily assumed to be negligible and in most cases, never integrated as part of the cost clients get charged. Having a chargeback solution that ensures printing costs trickle down to the clients will help increase the rate of return on investment.

Have you heard about print (or save) to PDF? Well, all that means simply having a virtual copy of the document by saving it in a format that can be shared via Google Drive. If you choose to print, you could go with black and white only or even consider duplex printing. The alternative would be using the scan to email function that aids in sharing information to someone via email without necessarily printing the document. You can also reduce the page margins instead of the default 1.25 inches and that will give you more space for content and reduce your cost. You could also consider using toner-sipping fonts. CNET.com reported that times Roman, Ecofont and Century Gothic are among the best fonts to save your how much ink you use.

As we conclude, companies should consider embracing different strategies and laid out processes that are intentional about reducing printing cost while increasing efficiency and productivity.